Executive Meeting Agenda

As mentioned on the elevator reader and the last website post, the board will be holding an executive meeting this month in lieu of an open owner meeting. This is because a representative from CAP management will be unable to attend any meetings in December. There was some concern expressed during the Annual election about CAP management and our maintenance person, so this executive meeting is an opportunity for the board to discuss these concerns openly, without a CAP employee present. Executive sessions may be held to discuss HOA employees or management per Americana bylaws. Minutes of the meeting will be posted in your portal for review.

We will resume monthly HOA meetings in January. The January meeting will occur on Wednesday, January 3rd at 7pm on the 10th floor. The HOA meetings will go back to the 2nd Tuesday of each month in February. Happy Holidays!

Announcements: Annual Meeting 2017 and 2016 clarification

The annual meeting will be November 14th at 7pm. There are three positions up for election. An official mailing from CAP with the proposed budget, proxy and a letter from the board will be mailed early next week.

You may also receive an unsolicited email and/or mailing from an angry owner or imaginary owner as has happened more frequently in the last two years. I am only going to address the most serious allegation because I do not feel like any of the others warrant any more time than I have already given them.

There was a quorum at the annual meeting in 2016. We had 27 owners present and required 21 for a quorum. The minutes were posted on the CAP website on February 15th, 2017.

There was not a vote by secret ballot as we only had two vacancies and two individuals running per Bylaws Article III Administration; Section 7. Conduct of Meetings of Members; Subsection i. Election of Directors to serve on the Board (when there is an election) (by secret ballot if more candidates are running than there are vacancies on the Board);

I have attached a full copy of our documents for anyone who wished to spend more time verifying this information.

CombinedAmericanaDocuments.pdf

Heat and AC in the building

CCM switched the building to heat yesterday evening.

Unfortunately our heating/AC system uses heated and cooled water. Switching from heat to cool or vice versa requires advanced scheduling with our HVAC contractor as well as a couple days for the thousands of gallons of water to be cooled or heated to actually effect the temperatures inside of units.

This means that for a few weeks every spring and fall residents will be either uncomfortably hot or cool depending on the temperature outside.

Below are ways to help mitigate the temperature shifts in the periods where it would be better to have heat but AC is on or vice versa:

  • Install thermal curtains
  • Use a space heater
  • Install new windows/patio doors
  • Install ceiling fans
  • Use a fan